Meeting minutes for Clay Fest chairs meeting 3/1/22
These are very incomplete, due to technical difficulties on the
part of the secretary and stand-in.
Present: Annie Heron, Beth Johnson, Chris Polich, Claire Delffs, Faith
Rahill, Frank Gosar, Mariah Williams, Hannah Themann, Karen
Washburn, Merry Newcomer, Michael McKinney, Nina Duong, Robin
Russell, Sandy Segna, Tea Duong, Ted Ernst, Laura Wikane
Minutes taken by: Annie Heron
The discussion began with a decision that we will not have
demos. Need for potters to be in their booths, need to avoid
clustering people too closely together.
There was not a discussion of kids’ kits.
The floor plan was mentioned but not discussed – many
discussions were postponed until we have more info as to how
many potters are actually going to sign up.
A discussion of booth fees – but again, it seems we did not have
enough info to make decisions.
(from Karen’s notes for agenda)
Booth fees to break even:
Need $5000 for LEC
? for pipe and drape and other furnishings
Insurance cost?
[Are we okay with not breaking even? The treasury could handle
it. ]
Discussion of credit/debit :
do we need the Info Booth people to be able to handle this, or
can Tea and Nina do it, for sure?
Cash: ditto, for Anna Stehle (Cash Chair/trainee)
Info booth will need to be able to take credit/debit, cash, and
wrap as needed
Do we need a door monitor (“security” person—different from
Security Patrols before
and after show)
Workshifts will be Info, Greeter, Maybe Security....is that all?
Committees will handle everything else?
When should we shoot for the App to go out?
We will also begin to consider how Booth Selection will be done.
When? Where/how?
Info Pack Chair will need to know how to write the App for online,
and can it be the
same as the paper ones we send to the Mail Only people?